We are looking for a highly organised and proactive Office Administrator to manage administrative tasks and oversee office operations. The ideal candidate should have strong multitasking abilities, experience in office administration, and problem-solving skills, while also playing a key role in HR and accounting support.

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Duties and Responsibilities

Office Management, Administrative and Secretarial Support

• Oversee general office operations, including supplies management.
• Serve as the first point of contact for visitors, clients, and employees regarding administrative matters.
• Ensure a clean, organized, and professional office environment.
• Schedule meeting eg.
• New staff onboarding.
• Annual and bi-annual reviews.
• Exit interviews.
• Bi-monthly management meetings.
• Company stand-ups.
• Staff Welfare e.g.
• Arranging team-building and social events both online and in-person.
• Arrange weekly staff lunches.
• Birthday vouchers, gifts etc.
• Answer and direct phone calls.
• Travel bookings.
• Daily staff notification email (leave and birthdays).
• Birthday emails.

HR Administrative Support

• Assist with employee onboarding and orientation programs (in-person if JHB based employee)
• Preparation and assistance to the Finance Manager of various annual statutory returns:
• Black Economic Empowerment.
• Employment Equity.
• Skills Development.
• Workman’s Compensation.
• R & D submission.
• Leave management (making sure people are marked on the daily mail and that sick notes are received, leave is booked, excess leave is taken and so on).
• Keeping track of external staff training and the scheduling thereof.
• Keeping track of study agreements and bursaries.
• Setting up, changing, and monitoring timekeeping of staff in conjunction with Finance Manager.
• Co- ordinate payroll processing and similar administration.

Accounting Support

• Creditors (Processing, reconciliation and payment schedules). 
• Preparation of monthly Value Added Tax Returns.
• Cashbook processing (payments only).

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Job Requirements & Skills

• Grade 12 (Matric).
• A minimum of 3 year’s working experience within Office Administration / Human Resources / Accounting Support.
• Excellent knowledge of MS Office (E-mail, Word, Excel, PowerPoint, etc.).
• Sound administrative, financial and communication skills.
• Excellent interpersonal; writing; and presentation skills.
• Be able to function well under high pressure.
• Problem solver.
• Work well in a team.
• Task / Goal Driven.
• Time management skills.
• Positive attitude and attention to detail.
• Professional working proficiency of the English Language.
• Good communication etiquette and client relationship skills.